APIs Activity Reports and Service Receptions

Activity Reports and Service receptions APIs are part of LittleBig Connection APIs and help you in the Control stage of your project lifecycle. Let’s see in this article when and how you can use it, and which information it includes.

Within this article

• Presentation of Activity Reports and Service Receptions APIs
• Using Activity Reports (AR) API
  • AR submission by the Consultant
  • AR approval by the Business manager
  • AR validation by the Operational manager
• Using Service Receptions API

.

Presentation of Activity Reports and Service Receptions API

These APIs allow you to control in one place the hours worked reported by your consultants to ensure the success of your projects. Indeed, your Consultants will be able to enter the days worked, overtime and expenses on your suppliers' portal, and it will then be automatically synchronized with LittleBig platform thanks to AR API. And once the AR has been validated, you can use the Service Reception API as a final verification step before triggering the invoicing.

You can activate either or both of the APIs, and use them at the following moments:

For more information on the AR validation process, please read this article.  

.

Using Activity Reports (AR) API

.

AR submission by the Consultant

The AR is created within the LittleBig Connection platform, it becomes then possible to fill it in. The information it includes may be updated directly from the Supplier's LittleBig Connection account, alternatively the task may be delegated to your organization's portal. Depending on the case, the original status of the AR that you can track from the platform, will vary: 

*In order for the consultant to submit their AR via your portal, your internal tools must first be able to retrieve the pending Activity Reports, then import it into your portal so that the consultant may view and validate the data.  

To retrieve these pending ARs, you can use the API call operation SearchActivityReports, and filter out the Activity Reports that have not yet been validated, for a period of a specific month or year. Have a look at the API Documentation page to have more details on the search criteria. 

The response you will receive contains information from the AR that matches the following criteria: 

On this step, only Activity Reports that are on Pending Transmission status detail should be considered.

.

AR approval by the Business manager

Once the consultant has submitted their AR, you may use the API call operation UpdateActivityReport to be able to send the information back to the LittleBig platform, with the purpose of allowing the validation by the consultant's Business manager. 

Once this sync has been done, the Business manager can manually approve or reject the Activity Report on LittleBig platform, and the Activity Report status will be updated accordingly:

.

AR validation by the Operational manager

After approval of the AR by the Business manager, the Operational Manager on the Client side will review it and either approve it or reject it, and the status will be updated accordingly:

.

Using Service Receptions API

After the validation of the AR by the Operational manager, you may send a Service Reception update request to LittleBig's API to either confirm or reject the Activity Report, thanks to the API call operation UpdateServiceReception.