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Custom fields

Angela LORZA
  • Updated

Within this article:

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Usage of Custom fields

As a premium feature, in order to benefit from it, please reach out to your Customer Success Manager, or the Support Team so as to activate it. 

 

This feature will enable you to set up and add custom fillable fields, to the creation of a Request For Proposal process; this information may also be displayed directly in the Purchase Order & the Activity Report.

You have the option of using Custom fields directly from the LittleBig platform, as well as from your own internal tools by using interfacing options, allowing you to add supplementary data to complement your reports or KPIs.

 

For clients with interfacing options available, you will also be able to find this information within your own internal tools. 

ALARM-BLACK.png Only Company Administrators can edit and manage Custom Fields.

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Setting up a Custom field

Within the menu "Company", at the top of the page, you will find an option titled "Custom Field Management", this will bring you to a page containing the total number of Custom fields created within the account:  

EN_GIF_Custom_Fields_1.gif

  1. Click on the button in the top right hand corner of the screen called "Create a new custom field"
  2. Fill in the form to create your own Custom field
Custom_Fields_5_setup.png

Technical Key: *

Whether you use this feature within the LittleBig platform or from a third party internal resource via interfacing, it will be necessary to have a Technical Key. 

- Within LittleBig - fill inthe filed by copying the title of the value to add 
- Within your own tools (via interfacing) - you may fill this field with the same alphanumerical value you may find within your tools. This will enable you to recover the necessary data within your own tools, which would have been set up at LittleBig, in a secure manner. 

Title: **

The name of the field you would like to add, like for example: ex. ID number internally 

Description : **

Add a description of the information to fill in, like for example, ex. Please add your internal ID number

Type of field:    *

You may have two options:

  • "Free text" - enables you to add varied alphanumerical data values 
  • "Dropdown List" - invites you to create a list of specific and precise values to chose from. The system will ask you to add the relevant descriptions

File (attachments): 

You may add attachments  that your users are able to open and consult upon the creation of the new RFP, this could be a guide or glossary for the Custom field. (optional)

 Affected Entities:  

Within this section you may be able to chose all the entities that will use this Custom Field

Field Association: 

Allows you to chose which sections to be asked this information

  • Within the creation for Requests for Proposal page
  • And/or within the creation for Purchase Orders page

In both cases you would be able to decide if you would like to make the custom field mandatory or not, within the Custom field form.  ***

* Only visible while setting up the Custom field

** Field visible in the platform

ALARM-BLACK.png Note that if you have configured your custom fields as a mandatory field, it will not be possible to complete the creation of an RFP unless those fields have been fully filled in.

 

Once you are satisfied with the parameters established within the Custom Fields form, you are able to save the settings and start using them. 

 

Within the Custom Fields general list page, you may be able to:

  1. Modify the Custom Field
  2. Delete the Custom Field
  3. Activate/deactivate the Custom Field

Custom_Fields_7.png

 

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