How to run and leverage the Elevenvms Client Data Export (beta)

Who can export data

• Company Administrator – sees every line across every entity
• Entity Administrator – only the entity she is attached to plus any child entities
• Buyer – only the entities linked to the expense lines where she (or her substitute) is registered

Steps  

1. Sign in and open your account.
2. In the main menu click Reporting → Data Export (beta)
3. Pick your date range. The platform will automatically interpret it:
– RFP records are filtered by their publication date.
– Projects & Custom Fields keeps only active projects.
– Activity reports filter on the month when the work was actually performed.
4. Press Export. A banner appears: “An export is in progress…”.
5. Check your e-mail. You will receive a mail entitled Your LittleBig Connection data export is ready. Click the download link.
6. Save the file and extract it.    

Data is refreshed four times daily (02:30, 08:30, 11:30, 15:30) so every download is never more than a few hours behind live activity.

Tab-by-tab guide  

1. Requests for Proposals
 

Every row is one proposal received, regardless of outcome. Columns you will use the most:

• RFP ID – unique request; link it to everything else.
• AI score – a 0-100 rating from the platform showing how well the candidate matches your requirement.
• Proposal price – supplier’s first price per unit.
• Median proposed price – median bid for this RFP. Spot outliers instantly.
• Price negotiation – how much you shaved off (or added back) between first and final offer.
• Detailed status – not just won / lost, but “Short-listed”, “Withdrawn”, “Rejected-Price”, etc.
• Publication date – when you first opened the request to suppliers. Use it to measure sourcing cycle time.
   

2. Projects (aka Purchase Order extract)
 

Data only appears once a PO is legally signed. Key columns:

• PO ID – the live contract number that appears on your invoice.
• Project index – 1 = the original order, 2+ for renewals; track rate inflation over time.
• PO status – “In progress”, “Completed”, or “Pending renewal”.
• Portage contract by LittleBig – YES if the French portage model applies. This affects contribution rates.
• Price – final rate per work unit.
• Price previous PO – what you paid last time for the same role; perfect for quick renewal negotiations.
   

3. Activity Report
 

Each line is the validated time & expenses that you have to pay. Columns every finance team loves:

• Service month – formatted YYYY-MM. Roll it up to your monthly P&L.
• Worked unit – real hours/days delivered.
• Price – client-side rate used to bill downstream.
• Total price excl. tax – Worked_unit × price + any Extra-time amount.
• Expense amount – billable expenses the consultant uploaded (meals, parking, etc.).
• Date of validation by the client – once this date is entered, the line is already billable to your customer.
   

4. Custom Fields
 

Your custom fields live here, grouped by calendar year. Every column carries:

• Custom_Field – exactly the label you configured (e.g., “Internal code”, “Risk level”, “Approver”).
• Value – whatever was entered (text, date, number, Yes/No).
• Business ID – links back to the corresponding PO so you can merge extra data into dashboards.

Useful tips

• Filter the RFP tab by server cluster “AI score ≥ 85 and Median price ≥ Proposal price x 110 %” – fast high-value opportunities.
• Pivot the Projects tab: rows = supplier name, columns = project index, values = price – instant supplier inflation heat-map.