Dashboards for your main indicators
To allow you to use the LittleBig Connection platform to its maximum, we offer you the possibility to follow key performance indicators (KPIs) via dashboard directly available on the platform. This standardized and intuitive data visualization tool aims at helping client administrators monitor company's purchasing activities and suppliers performance. Let's see in this article how to navigate through these data and understand them in order to optimize your purchasing strategy of professional services.
Within this article
- Overall introduction to the new reporting module
- Purchasing performance page
- Suppliers monitoring page
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Overall introduction to the new reporting module
This reporting module replaces the former Data stories page. Via the Reporting menu tab, two pages are accessible:
- Purchasing performance: to monitor your company's key procurement activities and spendings
- Suppliers monitoring: to track main supplier performance indicators
Important
The pages and dashboards are accessible by company administrators only. Other users still have access to the Data stories module.
The reporting module offers a selection of standard Key Performance Indicators (KPIs). This data visualization tool is complementary to other reporting features available on the platform such as data exports and API, so that, as clients, you can track all the necessary and personalized data you need.
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Purchasing performance page
Customizable Filters
On this page, you are able to use two filters in order to adjust the data view:
- Entity: Once you select an entity, the report is filtered on this entity and sub-entities. It allows you to view KPIs for specific departments or teams within your company.
- Dates: Select a period of time from the last four years, broken down by year or quarter, to monitor trends and compare performance over time.
KPIs
To monitor the performance of your company purchases and to efficiently manage operations, we have gathered six KPIs:
- Published RFP: Number of published RFP on the chosen scope and time period, regardless of their status.
- Ongoing projects: Number of ongoing projects on the chosen scope and time period. A project is considered ongoing if it is active on at least one day during the period. Also, renewal POs are counted as a sole project over the period.
- Time to Fill: Assess your sourcing process efficiency. It indicates the average number of days between the RFP's first publication date to the PO creation date. A comparison (in days) is displayed below (in green if positive, in red in negative) to compare the time to fill value to the one from the previous year.
- Competition savings: Monitor the percentage of savings achieved on your expenses through your RFP competition processes. It is calculated by comparing the average proposal prices to the final purchase order (PO) amounts on each Request for proposal (RFP). It will be displayed either in green or red depending on if it is positive or not.
- RFP distribution by proposals number: Track the compliance of your RFP competition processes to ensure fair competition is in place. It is represented by a bar chart illustrating the number of RFPs per number of proposals received.
- Engaged spendings: Keep track of the evolution of your spendings on the chosen period. It is represented by a bar chart illustrating the amount of money engaged on all your projects' POs per month, according to their start date. You can filter it by currency.
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Suppliers monitoring page
Customizable Filters
On this page, you will can use three filters at the top in order to adjust the data view:
- Entity: Once you select an entity, the report is filtered on this entity and sub-entities. It allows you to view KPIs for specific departments or teams within your company.
- Dates: Select a period of time from the last four years, broken down by year or quarter, to monitor trends and compare performance over time.
- Supplier: Filter the report to see metrics of a specific supplier company among those having made at least one proposal.
KPIs
To monitor the performance of your suppliers and to efficiently manage operations, we have gathered five KPIs:
- Ongoing projects: Assess the weight of a supplier in the overall running of projects. It shows the number of ongoing projects for the selected supplier.
- Projects stopped: Number of projects that have been stopped before the planned end date, or not renewed.
- Cost monitoring: Monitor your spendings and average unit price to ensure the cost-effectiveness of your processes. It is represented by a mixed chart with engaged spendings and average unit price, per quarter.
- Proposals conversion: Assess the supplier’s answer quality on your RFP. It is represented by a funnel from RFP sent to RFP won.
- Non-selection reasons: Identify the top 3 reasons for which proposals were qualified as not interesting.