APIs Requests for Proposals and Proposals

Requests for Proposals (RFP) and Proposals APIs are part of LittleBig Connection APIs and help you in the Sourcing stage of your project lifecycle. Let’s see in this article when and how you can use them, and which information they include.

Within this article

• Presentation of RFP and Proposals APIs
• Using  the RFP API
  • Creating an RFP (in Draft)
  • Searching an RFP
• Using Proposals API

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Presentation of RFP and Proposals APIs

By using these APIs, you can keep your projects synced even before they start. Indeed, thanks to them, you will be able to create RFPs (in draft status), and, retrieve several types of data from the platform relating to your future projects like the budget, the location, the duration of the project, etc.

These APIs also enable you to collect data to elaborate Key Performance Indicators (KPI) reports with details originating from your Requests for Proposals and their Proposals.

You can use them at the following moments:  

Optional:  Creation of RFP in Draft

The usage of other Premium features such as Project Codes, Profile Codes and Custom fields will also enrich this data in your internal tools. 

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Using the RFP API

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Creating an RFP (in Draft)

You can trigger the creation of an RFP in draft mode so it contains the most relevant information from the RFP, this includes: 

• Mission Title, Context and Deliverables
• Entity
• Work Units
• Max budget
• Custom field values

You can even assign a manager at this stage, so it can continue with the publication in the platform. This will help by you gain time by reducing manual efforts when integrating with your existing tool.

Once the draft-RFP has been created, the assigned person will be able to continue working on it and publish it to the desired targets.

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Searching an RFP

When your RFP has been published on LittleBig platform, the RFP API can then be used to:

• Search for published Requests for Proposals
• Synchronize the list of Requests for Proposals with your internal systems

For instance, thanks to the API call operation SearchRequestsForProposal relating to the synchronization of the published RFPs with your internal systems, you will be able to filter the published RFPs. 

Thanks to this feature, you will also be able to do a search in real time by specifying a specific time period, with the purpose of targeting your results with the highest level of precision. Have a look at the API Documentation page to have more details on the search criteria. 

The response you will receive from this API call contains the following information related to the searched RFPs:

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Using Proposals API

Once suppliers have responded to your published RFPs, the Proposals API may be used to: 

• Search proposals linked to a specific RFP
• Synchronize with your internal systems to recover data

For instance, with the API call operation SearchProposal, you can filter the list of RFPs by using the unique RFP ID (RFP-XXXX-Y) that you will find thanks to the previous operation, in order to retrieve the corresponding proposals.

Thanks to this feature, you will also have the option of doing a search in real time by specifying a determined time frame, with the goal of targeting these results more accurately. Have a look at the API Documentation page to have more details on the search criteria. 

The response you will receive from this API call contains the information sourced from the Request for Proposals that corresponds to the criteria below: 

Once this has been done, the Operational manager may revise and select the desired proposal directly from your internal systems.